BEST MODULE SOFTWARE FOR YOUR GOLF CLUB

We provide you full functionality of the system at a price that your club can afford.

5 Software MOdules

Clubmaster consists of only 5 modules and the club can decide which of the 5 modules they would like to purchase. The modules provides a blanket license and can be installed on any number of computers at the club. No matter how big or small your club is, we provide you with he full functionality of the system at a price that your club can afford.

Our modules run all over South Africa

The largest locally developed and supported club management system in our country.

Clubmaster Is Developed And Supported In House With Sales And Support Offices In Cape Town And George.

With other providers scaling down operations, we are in the fortunate position to be expanding our operations due to phenomenal growth over the last couple of years.As the front runner of golf club software in the country it makes sense for your club to join the Clubmaster family and reap the benefits of a fully integrated club management system.

MEMBERSHIP

N

Statements

N

Bulk mail & SMS

N

Cashless

N

Billing

FINANCIALS

N

General Ledger

N

Cash Book

N

Trail Balance

N

Management Accounts

RETAIL

N

Pro Shop Sales

N

Restaurant & Halfway

N

Stock Control

N

Supplier Control

ONLINE

N

Lookup Statements

N

Manage Reservations

N

Check Balances

Making Member Admin Easy

Automatically add new members to HNA

No duplication of work in admin eliminating entry errors

Score entry and editing

National golf club contact database

Automatically add new members to HNA

Live handicaps

Member reconciliation with HNA

CLIENTS

WESTERN CAPE

LIMPOPO

UGANDA

EASTERN CAPE

MPUMALANGA

ZAMBIA

FREE STATE

NORTH WEST

ZIMBABWE

GAUTENG

NORTHERN CAPE

KWAZULU-NATAL

MAURITIUS

5 EASY CHOICES

Software Model

Clubmaster has decided to take the guessing out of purchasing software for your club. Instead of 100’s of different models you can select from and never being sure what exactly the software can and can not do, we have simplified the process. Clubmaster consists of only 5 modules and the club can decide which of the 5 modules they would like to purchase. The modules provides a blanket license and can be installed on any number of computers at the club. No matter how big or small your club is, we provide you with he full functionality of the system at a price that your club can afford.

MEMBERSHIP MODULE

The membership module is at the heart of the system as would be expected. For any club their members are what keeps them in business and is the reason why they are in business. The Clubmaster membership module will keep track of all important information regarding your members as well as other clients and suppliers.

 

  • Extensive member database
  • Bulk e-mail communication
  • Bulk SMS communication
  • Member Statements
  • Debtor Account Ageing
  • Extensive membership reporting
  • Storage rental facility
  • Individual and bulk invoicing
  • Unlimited member categories
  • Reconciliation with SAGA database
  • Direct link to HNA Database for score entry and card orders
  • Automatic adding to HNA golfer database
  • Member Estate information capturing
  • Fingerprint and photo records
  • Record of all transactions throughout club
  • Integrated bookings sheets
  • bookings POS to sell green member products
  • Golf round information
  • Golf round information
  • Green fee sales and POS
  • Teesheet for golf reservations
  • Reservation and booking e-mail and SMS’s
  • Golf cart and Locker sign printing
  • Full booking and membership audit trail
  • Golf Day and Private function invoicing
  • Cashless / Pre-Paid accounts for golf payment
  • Player transfers
  • New HNA card Orders
  • Links directly to financial module for seamless accounting
  • Links directly to online module for reservations and account queries

PRO SHOP MODULE

For clubs that manage their own pro shop or sport shop, the Pro Shop module is a valuable component in the operation of the club. the module
consist of a retail point of sale that can be run on its own, or in the case of golf clubs where the pro shop and green fee collection happens at the
same place the proshop and green fee POS can combine into one. This allows you to ring up green fees and pro shop goods on the same invoice
with one transaction.

  • Stock control
  • Bar Code Printing and scanning
  • Stock takes
  • Stock transfers
  • Bulk and sales store management
  • Sales history
  • Purchase history
  • Extensive sales reports
  • GP% and COS% calculations
  • Integrated with Green Fee POS (Single slip for golf and proshop)
  • Supplier management
  • Purchase orders
  • Goods receiving
  • Goods returns
  • Link to member database and cashless system
  • Re-order / Par levels
  • Links directly to financial system for seamless accounting
  • Various pricing structures and automatic discounts
  • Extensive user rights control
  • Golf day account and sundry debtor accounts
  • Links to membership system for cashless purchases

FOOD AND BEVERAGE MODULE

The F&B module incorporates both a restaurant and retail point of sale solution that can be used in bars, halfway house and the restaurant. As
with all Clubmaster’s integrated modules, you could integrate the F&B with the pro shop retail and green fee collection point of sales to incorporate
all club functionality on one single computer for smaller clubs where green fees can also be sold in the bar if the offices are closed. This module
incorporates all the functionality you will need to run your food and beverage department of the club.

  • Restaurant table or over the counter sales
  • Table orders
  • Running of tabs
  • Service bar and kitchen printing option
  • Over the counter or waiter order station options
  • Biometric control with extensive user rights
  • Join / Split Bills
  • Recipes / BOM
  • Shift reports
  • Meal Vouchers
  • Discount structures and happy hours
  • Pro Forma invoices to table orders
  • Function and golf day debtors
  • Stock control
  • Stock takes
  • Stock transfers
  • Bulk and sales store management
  • Sales history
  • Purchase history
  • Extensive sales reporting
  • GP% and COS% calculations
  • Integrated with Green Fee POS and Pro Shop (Single slip for golf and proshop)
  • Supplier management
  • Purchase orders
  • Goods receiving
  • Goods returns
  • Link to member database and cashless system
  • Re-order / Par levels
  • Links directly to financial system for seamless accounting
  • Various pricing structures and automatic discounts
  • Extensive user rights control
  • Golf day account and sundry debtor accounts

FINANCIAL ACCOUNTING MODULE

Clubmaster has its own build in accounting package to run the club’s finances. This saves the club a lot of time and effort in having to spend lots of
time doing journals into a separate accounting package. The benefit of doing all your work in Clubmaster is vast merely in terms of time saving
and possible cross package errors that are made. It also makes the annual audits much quicker and easier as all transactions are recorded
directly into the financials and have a proper audit trail for any queries.

  • General Ledger
  • Customisable income statement
  • Customisable balance sheet
  • Trial Balance
  • Financial Management Account pack
  • General Journal
  • Cash Book
  • Petty Cash
  • Keep track of deposits, credit card clearing
  • Bank Reconciliation
  • Cashup checking and posting
  • Full Audit trail
  • Budgets and Forecasting
  • Comparison to previous year figures
  • Detailed debtor Ledger
  • Detailed creditor ledge
  • VAT Control
  • Monthly VAT reports and Audit reports
  • Pastel integration

ONLINE MEMBER PORTAL

The online portal is a tool for members to gain access to their club and perform various queries and administrative functions without the need to
contact the club. As long as the member has an internet connection at home they can make use of the portal.

 

  • Check member biographical details
  • View club statement
  • View subscription invoices and balances
  • View cashless transactions and balances
  • View the club golf timesheets
  • Make reservations on time sheets
  • View and manage all current and future reservations
  • Communicate with other players in reservations
  • Pay subscriptions via credit card
  • Load money on pre-funded accounts via credit card
  • Allow visitor bookings with pre-payment

Contact us

+27 (0) 44 873 5381

help@clubmaster.co.za

support is available in Johannesburg, Cape Town and George.