Welcome to Clubmaster
The largest locally developed and supported club management system in South Africa.
Why should you consider Clubmaster?
Clubmaster is currently used in more than 100 prominent clubs in South Africa. The system was developed from the ground up with input from numerous club managers and PGA professionals to specifically cater for the local market.
Clubmaster is developed and supported in house with sales and support offices in Cape Town and George.
With other providers scaling down operations, we are in the fortunate position to be expanding our operations due to phenomenal growth over the last couple of years.As the front runner of golf club software in the country it makes sense for your club to join the Clubmaster family and reap the benefits of a fully integrated club management system.
Members
1: Statements 2: Bulk mail & SMS 3: Cashless 4: Billing
Financials
1: General Ledger 2: Cash Book 3: Trail Balance 4: Management Accounts
Retail
1: Pro Shop Sales 2: Restaurant & Halfway 3: Stock Control 4: Supplier Control
Online
1: Lookup Statements 2: Manage Reservations 3: Check Balances

Send Us A Message Now.

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    HNA and SAGA Integration

    Making member admin easy

    Clubmaster is a certified SAGA service provider. The system has a live link to the HNA golfers database and most of your administrative functions can be performed directly out of Clubmaster. This ensures that that the information you have at the club corresponds to the information at the HNA when it comes to queries and payments.
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    Live handicap data and round opening.

    With handicaps of players now changing on a daily basis, clubs want to ensure that players enter their rounds that they play.With Clubmaster, the club can be sure that if a members plays a round of golf that the system will immediately open the round at the HNA as soon as the transaction is completed in the sales point. Even if the member does not have his SAGA handicap card on him, the system will still identify the member and open the round.  This ensures that no one can bypass the pay point and not have their round opened for score entry.

    TESTIMONIAL

    Happy Customers

    Trusted by some of the world’s biggest brands.
    Clubmaster Cloud Backup Services

    We are serious about your data

    We have found that a large number of clubs do not look after their data in terms of backups, or they have third party suppliers providing backup of their data just to find that when there is a problem that the backups are not working or are not sufficient to restore their systems back to its original state.

    Can you afford to loose all your club’s information :

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    There has been an increase in Ransomware on the internet of late. This is usually in the form of an email that you open containing malicious programs which encrypts all the files on your computer and will hold you ransom to pay large amounts of money to gain access to your files again. Hence the name in that the criminals hold you at ransom to provide you with your data again.

    Normal computer virus checkers do not pick up this ransomware as it is in many cases not considered as a virus by the virus checking software. Also traditional backup methods also does not help. If you look at traditional backups, they are usually on external hard drives or on the computer itself. If the ransomware infects the computer it also spreads to the connected external hard drive infecting the backup. If you make use of dropbox for backups, the dropbox will merely synchronise your infected fles to your dropbox account which renders all your backups useless.

    Clubmaster provide a automated daily backup of your entire Clubmaster system to an internet cloud storage. This ensures that in case of any loss of data you will be able to restore the state of your system to a state it was in earlier that day.

    In some cases computers crash and hardware breaks or the club burns down causing you to loose all data and backups held at the club. This is another benefit of having your backups off site in the cloud.

    Online Credit Card Payments

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    Clubs that make use of Clubmaster’s timesheets now have the options to expose timeslots for visitors as well. With these exposed times, clubs can take pre-payment by credit card for the booked times. Minimize money lost with No Shows.Having visitors book themselves, frees up admine staff to concentrate on their core job functions and increase productivity in the club, With money received upforont, it minimizes the negative impact that no shows have on a clubs revenue, especially during peak time where slots could have been paid for by other customers..
    Inside the Clubmaster membership Portal, we have now introduced Credit Card Enabled functions to members. This allows members to pay their subscription invoices as well as load money on their pre-funded accounts using their credit card from home. This is also fully integrated witht he clubmaster back office and POS systems and 100% live. As soon as payments are made…

    • 100% integrated with POS timesheets
    • Visitor get immediate e-mail confirmation
    • Easy check-in as payments are noted on timesheets
    • No timeous recons, all transactions are part of cashups

    • Receipts are generated in Clubmaster
    • Sales reports are updated
    • Member account balance is updated
    • Payments reflect in daily cashups

    OUR TEAM

    Meet With Our Awesome Team

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    5 Easy Choices

    Software Model

    Clubmaster has decided to take the guessing out of purchasing software for your club. Instead of 100’s of different models you can select from and never being sure what exactly the software can and can not do, we have simplified the process. Clubmaster consists of only 5 modules and the club can decide which of the 5 modules they would like to purchase. The modules provides a blanket license and can be installed on any number of computers at the club. No matter how big or small your club is, we provide you with he full functionality of the system at a price that your club can afford.
    MEMBERSHIP MODULE
    R 199 /Month
    The membership module is at the heart of the system as would be expected. For any club their members are what keeps them in business and is the reason why they are in business. The Clubmaster membership module will keep track of all important information regarding your members as well as other clients and suppliers.

    • Extensive member database
    • Bulk e-mail communication
    • Bulk SMS communication
    • Member Statements
    • Debtor Account Ageing
    • Extensive membership reporting
    • Storage rental facility
    • Individual and bulk invoicing
    • Unlimited member categories
    • Reconciliation with SAGA database
    • Direct link to HNA Database for score entry and card orders
    • Automatic adding to HNA golfer database
    • Member Estate information capturing
    • Fingerprint and photo records
    • Record of all transactions throughout club
    • Integrated bookings sheets
    • bookings POS to sell green member products
    • Golf round information
    • Golf round information
    • Green fee sales and POS
    • Teesheet for golf reservations
    • Reservation and booking e-mail and SMS’s
    • Golf cart and Locker sign printing
    • Full booking and membership audit trail
    • Golf Day and Private function invoicing
    • Cashless / Pre-Paid accounts for golf payment
    • Player transfers
    • New HNA card Orders
    • Links directly to financial module for seamless accounting
    • Links directly to online module for reservations and account queries

    PRO SHOP MODULE
    R 299 /Month
    For clubs that manage their own pro shop or sport shop, the Pro Shop module is a valuable component in the operation of the club. the module
    consist of a retail point of sale that can be run on its own, or in the case of golf clubs where the pro shop and green fee collection happens at the
    same place the proshop and green fee POS can combine into one. This allows you to ring up green fees and pro shop goods on the same invoice
    with one transaction.

    • Stock control
    • Bar Code Printing and scanning
    • Stock takes
    • Stock transfers
    • Bulk and sales store management
    • Sales history
    • Purchase history
    • Extensive sales reports
    • GP% and COS% calculations
    • Integrated with Green Fee POS (Single slip for golf and proshop)
    • Supplier management
    • Purchase orders
    • Goods receiving
    • Goods returns
    • Link to member database and cashless system
    • Re-order / Par levels
    • Links directly to financial system for seamless accounting
    • Various pricing structures and automatic discounts
    • Extensive user rights control
    • Golf day account and sundry debtor accounts
    • Links to membership system for cashless purchases

     

     

    FOOD AND BEVERAGE MODULE
    R 399 /Month
    The F&B module incorporates both a restaurant and retail point of sale solution that can be used in bars, halfway house and the restaurant. As
    with all Clubmaster’s integrated modules, you could integrate the F&B with the pro shop retail and green fee collection point of sales to incorporate
    all club functionality on one single computer for smaller clubs where green fees can also be sold in the bar if the offices are closed. This module
    incorporates all the functionality you will need to run your food and beverage department of the club.

    • Restaurant table or over the counter sales
    • Table orders
    • Running of tabs
    • Service bar and kitchen printing option
    • Over the counter or waiter order station options
    • Biometric control with extensive user rights
    • Join / Split Bills
    • Recipes / BOM
    • Shift reports
    • Meal Vouchers
    • Discount structures and happy hours
    • Pro Forma invoices to table orders
    • Function and golf day debtors
    • Stock control
    • Stock takes
    • Stock transfers
    • Bulk and sales store management
    • Sales history
    • Purchase history
    • Extensive sales reporting
    • GP% and COS% calculations
    • Integrated with Green Fee POS and Pro Shop (Single slip for golf and proshop)
    • Supplier management
    • Purchase orders
    • Goods receiving
    • Goods returns
    • Link to member database and cashless system
    • Re-order / Par levels
    • Links directly to financial system for seamless accounting
    • Various pricing structures and automatic discounts
    • Extensive user rights control
    • Golf day account and sundry debtor accounts

    FINANCIAL ACCOUNTING MODULE
    R 399 /Month
    Clubmaster has its own build in accounting package to run the club’s finances. This saves the club a lot of time and effort in having to spend lots of
    time doing journals into a separate accounting package. The benefit of doing all your work in Clubmaster is vast merely in terms of time saving
    and possible cross package errors that are made. It also makes the annual audits much quicker and easier as all transactions are recorded
    directly into the financials and have a proper audit trail for any queries.

    • General Ledger
    • Customisable income statement
    • Customisable balance sheet
    • Trial Balance
    • Financial Management Account pack
    • General Journal
    • Cash Book
    • Petty Cash
    • Keep track of deposits, credit card clearing
    • Bank Reconciliation
    • Cashup checking and posting
    • Full Audit trail
    • Budgets and Forecasting
    • Comparison to previous year figures
    • Detailed debtor Ledger
    • Detailed creditor ledge
    • VAT Control
    • Monthly VAT reports and Audit reports
    • Pastel integration

     

    ONLINE MEMBER PORTAL
    R 499 /Month
    The online portal is a tool for members to gain access to their club and perform various queries and administrative functions without the need to
    contact the club. As long as the member has an internet connection at home they can make use of the portal.

    • Check member biographical details
    • View club statement
    • View subscription invoices and balances
    • View cashless transactions and balances
    • View the club golf timesheets
    • Make reservations on time sheets
    • View and manage all current and future reservations
    • Communicate with other players in reservations
    • Pay subscriptions via credit card
    • Load money on pre-funded accounts via credit card
    • Allow visitor bookings with pre-payment